Commercial Management Assistant
Taleo Social SourcingAt HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story:' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
The Commercial Management Assistant is responsible for the completion of tasks as delegated by the Senior Commercial Manager, Commercial Manager, or Project Manager
- Assists in preparing weekly and monthly reports as required
- Assists in document production and transmission
- Assists in drafting contracts
- Assists in data analysis and tracking
- Assists in project startup, execution, and close out documentation development, storage and communication
- Other tasks as assigned
- Up to 10% travel may be required depending on the needs of the projects
Specific duties include, but are not limited to the following;
Contract Management
1. Monitoring Compliance
2. Assist in Preparing Subcontracts
3. Assist in Processing Contract Change Orders
4. Assist in Contract Close-Out
Risk Management
1. Circulate Risk Register for Updates
2. Participate in Monthly Project Reviews
Document Control
1. Verify Compliance
2. Assist with Onboarding Team Members
Dispute Resolution
1. Assist with Monitoring Claims Issues
2. Review Supporting Documents for Impacts on Firm Fixed Fee Consultants or Subcontractor Infractions
Project Accounting
1. Support Internal and External Invoicing
2. Review Reimbursable Expenses
Scheduling
1. Coordinate with Project Controls Manager on Schedule
Issues/Impacts
2. Attend Schedule Report Outs and Assist with
Identification of Design Team Risks
3. Assist with Schedule Adjustments for Change Orders
#LI-JF1
Keywords: Commercial Management Assistant, commercial management, commercial manager
- Design build experience
- Ability to do low code programming is a plus (e.g. QuickBase)
- Experience in claims which may include claims defense, claim production, claim negotiation/resolution, and claim prevention
- Experience and/or working knowledge of negotiation of contracts for architecture/engineering projects
- A minimum of 3 years' experience in Architecture/ Engineering, Design-Build, P3, project management, or project controls environment
- Entry level positions are possible with a bachelor's degree in architecture, business, law or equivalent
- Ability to work well in a high performing team structure in a fast-paced environment
- Self-starter; good communication and people skills
- Must be committed to quality and improvement and promoting HDR's values
What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.