Records Clerk

Who is Yum! Brands?

Ready to make your mark at an iconic global powerhouse? Join Yum! Brands - the parent company behind KFC, Pizza Hut, Taco Bell and Habit Burger & Grill - be a part of our reinvention for Greater Growth.

We are a culture-driven company where innovation, collaboration, and passion fuel everything we do. We’re seeking talented individuals to make a difference across our global business. Whether you’re just starting out or stepping into leadership, you’ll help shape our future by delivering results that matter and bringing your smart, heart, and courage to the table.

If you’re ready to grow with a company that values curiosity, high performance, and meaningful work—join us. Let’s build the future of Yum! together!

About the Job:

Legal Compliance’s mission is to equip leadership to make informed, risk-based decisions. The Records Clerk, reporting to the Records Specialist for workflow and Information Governance Global Data/Records Manager for people interests, will work in close collaboration with peers across the organization. As a Records Clerk you will be ultimately responsible for securing Information Assets at a global level.  You will help support the Legal Information Governance function sitting under Legal Compliance through effective management of corporate records including intake, imaging and physical storage.   

You will be required to attend the Irvine, CA office three days per week (Tuesday - Thursday).

Salary Range:  

Hourly Pay $18.50-$21.77 (Salary $38,500 - $45,300 + bonus eligibility). This is the expected salary range for this position. Ultimately, in determining pay, we'll consider the successful candidate’s location, experience, and other job-related factors.

Responsibilities: 

Primary Responsibilities:

• Imaging and filing
  • Create new files
  • Completing customer requests for records
  • Loose document imaging and filing
  • Document processing of imaging and filing activities
• Off-Site Storage
  • Transferring records to storage
  • Coordinate daily order of on and off-site boxes and files
  • Responsible for daily return of off-site boxes and files
  • Responsible for checking out and delivering all boxes/files to the appropriate end-users.
  • Handle rush orders and ensuring delivery times are met
  • Responsible for creating new boxes and assigning files to a specific box
• Database Maintenance
  • Ensure new records are properly input
  • Record activity documentation
  • Manage change requests (system updates)
  • Assist with record disposition updates annually per the destruction process
• Annual Destruction Routing
  • Verify application of litigation holds
  • Work with clients to verify inventory of boxes; answer questions
  • Update database with notes regarding additional holds
  • Update database with destruction notes/status
• Litigation Holds
  • Work with Legal team to identify time-frame and keywords
  • Search off-site storage inventory to identify pertinent records
  • Update database to apply or clear litigation hold
• Assists colleagues with box/file identification and requests
• Assists with projects relating to records kept both onsite and offsite
• Manage change requests (system updates

Minimum Requirements:

• 1 year of experience in Records Information Management or related field
• Expert Knowledge of Microsoft products particularly Word, Excel, Outlook and PowerPoint
• Knowledge of Microsoft O365, particularly SharePoint Groups and Kofax Capture a plus

Preferred Qualifications: 

• Excellent customer service, communication and interpersonal skills projecting a professional image with a positive attitude
• Good written and oral communication
• Detail oriented and exceptionally attentive to accuracy
• Ability to learn skills quickly
• Ability to work independently, setting goals and priorities
• Ability to work at the warehouse (on feet, no A/C, manual labor)
• Regular, predictable and full attendance; reporting to the local Headquarters records center

• Be able to lift 50 pounds

Benefits:

Employees (and their eligible family members) may enroll in the following types of insurance coverage: medical, dental, vision, legal, and accidental death and dismemberment, as well as FSA/HSA (depending on enrolled medical plan). Yum! also provides short-term disability, long-term disability, and life insurance. Employees may enroll in our 401(k) plan. Yum! provides 4 weeks of vacation, paid sick leave, 10 paid holidays, a floating day off and 2 paid days for volunteer time each calendar year. To learn more about working at Yum! -Click here. 

At Yum!, one of our core values is to Believe in ALL People. This means seeing the value in everyone and unlocking their full potential to be their best self. YUM! Brands, Inc. (including its subsidiaries Yum Restaurant Services Group, LLC (“YRSG”) and Yum Connect, LLC (“Yum Digital and Technology”) (collectively, “Yum”) is proud to be an equal opportunity employer and is committed to equity, inclusion, and belonging for all dimensions of diversity.  We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other protected characteristic. Yum! is committed to working with and providing reasonable accommodation to applicants with disabilities or special needs.

US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and supplement and the Pay Transparency Policy Statement.

This posting will be open for a minimum of two weeks. Applications will be accepted on an ongoing basis until a candidate is selected.

Beware of fake job postings using Yum! and/or our brand logos -- KFC, Pizza Hut, Taco Bell and Habit Burger & Grill -- on fraudulent sites. Yum! Brands only posts jobs on official career pages and never asks for money during onboarding. Avoid unsolicited contacts via Telegram, WhatsApp or similar social apps.