Administrative Assistant

Who We Are

At Blue Stone Management, we're not just construction management consultants, we're trusted partners helping our clients successfully deliver the projects that shape communities. From transportation and infrastructure programs to public facilities and capital improvement projects, we bring together talented professionals who thrive on organization, collaboration, and making complex projects run smoothly.

If you're the type of person who loves keeping things organized, enjoys supporting project teams, and takes pride in making sure the details never fall through the cracks, this could be the perfect opportunity for you.

What You'll Do

Keep projects moving

Support project teams with consultant timekeeping administration, budget tracking, expenditure reporting, charge code management, and contract budget authorizations.

Be the organizational backbone

Maintain electronic project files, organize documentation, and ensure project records are accurate, accessible, and up to date across shared environments.

Own the details

Prepare and route budget requests, memorandums, reports, correspondence, and project documentation while maintaining a high level of accuracy and professionalism.

Support smarter decisions

Gather, verify, and compile project data into reports that help project teams and leadership track budgets, expenditures, and program performance.

Help people succeed

Train and support new users on timekeeping applications and administrative processes, serving as a go-to resource for questions and troubleshooting.

Keep communication flowing

Coordinate correspondence, answer and direct calls, distribute reports, manage incoming mail, and support communication between project teams, consultants, and stakeholders.

Wear multiple hats

From data entry and document control to report generation and project support, you'll play an important role in keeping projects organized and operating efficiently.

Be part of the team

We're a collaborative group that values initiative, accountability, and a willingness to jump in wherever needed to support project success.

What You Bring

• High school diploma or equivalent required.
• 5+ years of administrative, office management, project support, or related experience.
• Strong organizational skills and exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Self-starter mentality with the ability to work independently and follow tasks through to completion.
• Strong customer service mindset and a professional approach when interacting with stakeholders.
• Dependable, accountable, and adaptable to changing priorities.

Technical Skills

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong experience with spreadsheets, data entry, reporting, and document management.
• Experience working within shared electronic filing environments.
• Familiarity with Prolog is highly preferred.
• Ability to create, update, and maintain reports and project documentation efficiently and accurately.

Bonus Points If You Have

• Experience supporting construction, engineering, capital improvement, or public-sector programs.
• Familiarity with project controls, contract administration, or project accounting processes.
• Experience training users on software applications or internal systems.
• Knowledge of consultant timekeeping and budget tracking processes.

Why You'll Love It Here

• You'll support meaningful projects that make a lasting impact on communities.
• You'll work alongside experienced project management and construction professionals.
• We value initiative, collaboration, and continuous improvement.
• You'll have the opportunity to grow your skills across project administration, project controls, and program management support.
• We maintain a professional environment while fostering a supportive and team-oriented culture.

Work Schedule

This position offers a hybrid work schedule:

• Remote: Monday and Friday
• Onsite: Tuesday, Wednesday, and Thursday

If you're highly organized, detail-oriented, and enjoy being the person who keeps everything running smoothly behind the scenes, we'd love to hear from you. Join Blue Stone Management and help us build successful projects—one detail at a time.